Privacy Policy

Last updated: 07/08/2026

This Privacy Policy explains how RealEst8Tech ("we", "us", "our") collects, uses, and protects personal information when you visit our website (realest8tech.com), submit a form, or engage our services.

RealEst8Tech is currently operated as an unincorporated partnership by Oliwier J. Kostrzewa and Ashir Hassan ("the Partners"), trading as RealEst8Tech.

We are committed to handling your personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations (PECR).

1. Who We Are

Data Controller: RealEst8Tech (trading name of Oliwier J. Kostrzewa and Ashir Hassan, partnership)
Business address: Birmingham, UK
Contact email: oliver@realest8tech.uk
ICO Registration Number: ZC203015

2. What Data We Collect

We collect personal data in the following ways:

• Lead form submissions — when you or your business enquires about our services via forms on our website or landing pages (hosted via GoHighLevel), we collect details such as name, business name, email address, phone number, and information about your requirements.
• Website analytics and advertising — we use tracking technologies, including the Meta Pixel, to measure ad performance and build audiences for advertising campaigns. This may collect data such as IP address, device information, browsing behaviour, and interactions with our ads and website.
• Cookies — our website may use cookies for functionality, analytics, and advertising purposes (see Section 7).
• Direct communication — information you provide when you email us, book a call, or communicate with us via phone or messaging platforms.

We do not knowingly collect special category data (e.g. health, religion, ethnicity) through our website.

3. How We Use Your Data

We use personal data for the following purposes:

Purpose	Lawful Basis
Responding to enquiries and providing quotes	Legitimate interest / pre-contractual steps
Delivering our contracted services to clients	Performance of a contract
Sending marketing communications (e.g. lead kit follow-ups)	Consent
Running and measuring Meta advertising campaigns	Consent (via cookie/tracking consent)
Improving our website and services	Legitimate interest
Complying with legal obligations (e.g. accounting records)	Legal obligation

Where we rely on consent (e.g. marketing emails, ad tracking), you may withdraw consent at any time — see Section 6.

4. Who We Share Your Data With

We share personal data with the following categories of third party, solely to deliver our services:

• GoHighLevel (GHL) — our CRM and marketing automation platform, used to store lead data, manage communications, and run automated follow-up sequences. GHL acts as a data processor on our behalf.
• Meta (Facebook/Instagram) — used for running advertising campaigns. Where you interact with our ads or website (via the Meta Pixel), Meta processes certain data as an independent controller under its own privacy policy.
• Professional advisors — such as accountants or legal advisors, where necessary.

We do not sell personal data to third parties.

If you are enquiring on behalf of an estate agency, we may also share relevant lead data with that agency as part of delivering the lead generation service you have contracted for.

5. Data Retention

We retain personal data only for as long as necessary for the purposes it was collected:

• Enquiry/lead data from non-converting prospects: up to 24 months, after which it is deleted or anonymised.
• Client data (during and after an active engagement): retained for the duration of the contract plus 6 years to meet accounting and legal obligations.
• Marketing consent records: retained until consent is withdrawn, then suppressed to prevent further contact.

6. Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data ("right to be forgotten")
• Restrict or object to certain processing
• Data portability
• Withdraw consent at any time (e.g. unsubscribe from marketing emails)
• Complain to the Information Commissioner's Office (ICO) if you believe your data has been mishandled

To exercise any of these rights, contact us at oliver@realest8tech.uk. We will respond within one month, as required by law.

Complaints handling: If you have a concern about how we've handled your data, please contact us in the first instance at oliver@realest8tech.uk and we will acknowledge your complaint within 30 days.

You also have the right to lodge a complaint directly with the ICO at ico.org.uk or on 0303 123 1113.

7. Cookies

Our website may use cookies and similar tracking technologies, including for Meta advertising purposes. Where cookies are not strictly necessary for the website to function, we will request your consent via a cookie banner before they are set, in line with PECR.

You can control or disable cookies through your browser settings, though this may affect website functionality.

8. Data Security

We take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, or misuse, including relying on the security measures of our platform providers (GHL, Meta, Cloudflare).

9. Links to Other Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices, content, or security of those third-party sites. We encourage you to review the privacy policy of any third-party site you visit.

10. Business Transfers

If RealEst8Tech is involved in a merger, acquisition, restructuring, or sale of all or part of its business or assets, personal data may be transferred to the relevant party as part of that transaction. We will ensure any such transfer is carried out in accordance with this Privacy Policy and applicable data protection law, and affected individuals will be notified where required.

11. International Transfers

Some of our service providers (e.g. Meta, GHL) may process data outside the UK. Where this occurs, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or equivalent adequacy protections.

12. Changes to This Policy

We may update this Privacy Policy from time to time. The "Last updated" date at the top of this page will reflect the most recent revision. Material changes will be communicated where appropriate.

13. Contact Us

If you have any questions about this policy or how we handle your data, please contact:

RealEst8Tech
oliver@realest8tech.uk
Birmingham, UK